AI Meeting Notes Tools Compared: Granola, Fathom, Otter, and the Built-Ins
A practical comparison of the AI meeting note tools that small teams are actually keeping on their stack in 2026.
Meeting notes is the AI category with the highest hit rate. Almost every team that tries one of these tools keeps using one. The question is which.
Granola
The current favorite. Notes feel like something you would write yourself, and it stays out of the way during the call.
Fathom
Excellent free tier and a good fit if you live on Zoom or Meet. Summaries are reliable enough to send to clients.
Otter
Strong on transcription, weaker on the synthesis. Best as a recorder, not a notetaker.
Built-in
If you already pay for Microsoft 365 or Google Workspace, start with the native summaries. They are quietly very good now.
Frequently asked questions
Is it legal to record meetings with AI?
Rules vary by jurisdiction. In most places, informing participants and getting consent is sufficient. Always check local law and company policy.
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